This page is Product Maintenance ( see Introduction re. master data maintenance).
The buttons at the top: the first one, “New” will allow for the manually creating a product rather than being imported via the “Get product API”.
The "Product link to media" will automatically link image files ( see Media Library), where the image filename is the same as the e-commerce item code.
On the right hand side of the product maintenance page there are two search fields, these can be used to limit what is displayed on the page to single or groups of products using corresponding information, for example if the Product codes of a brand all begin with "CL" you can use this to display that particular group of products. The description field will do the same but will search only in the description fields found in each products detail pages.
In the product Maintenance page, you are also able to modify the media attached to each product.
Select view media on a product, if an image has previously been added to the Media Library (see Content Management) it can be added, if there are multiple images attached to a product the order can also be adjusted via the “change Sequence” button.
Products and their details are generally pulled from the backend systems via the “Get Product API”, items can be adjusted manually, however new information will generally be overwritten by the backend systems when a scheduled or force update of products occurs. Click Edit on any product to see the fields each product uses.
“Edit” displays all data fields that make up a product found in your back end system, as mentioned before all fields can be modified but will be overwritten when the list is next updated via the “Get Product API”
Hold Sales Score – When this feature is activated (see Site Configuration), any and all Products with this feature enabled will be ranked via a 1-5 system which can then be used to show bestselling products.
Product Code – This code is used in the Frontend Ecommerce website, it can be used within the Search field to find the product, can also be used in the admin system to search for products.
Generic Code – A SKU code used via the ERP system, see Generic Code for more information.
Generic Default? – This is used when you have variations of a product on your Ecommerce site, see Generic Code for more information.
Available for sale – This option is selected or un-selected when a product is sold as part of a group of items or Kit, when this option is selected the item will be sold as a product on its own.
Exists in Back office? -This product exists in the back office system/ ERP, must be set to yes for product to be available.
Visibility – This option will affect which of your customers are able to see the product, I.e whether it is your Business to Business customers or Business to Consumer customers.
See also Visibility Group, https://odsuk.desk.com/customer/portal/articles/2889647-customer-type-links
Normal, Kit or DVP? – This setting also affects how the product is shown on the Website, if the product is defined as a Kit in the backend it will be set as “Normal” in the products page. When set to “Normal” the product will appear as is in the Ecommerce site.
For more information see Kit & DVP.
DVP Code – See Kit & DVP article for more information.
Name – The product name that is pulled from the backend system, recommended length is 80 characters.
Description 1 & 2 – The description for products, these can use HTML formatting, whether 1 or 2 or both are used depends the Ecommerce site’s design.
Generic Name – See Generic Code.
Generic Description – See Generic Code.
GTIN – GTIN refers to a Global Generic product code use by GOOGLE. This can also be known as UPC or as EAN, this code will reference back to GOOGLES own API, this API will be needed to populate this field.
Text Fields 1-4 – These text fields can contain extra information about the product.
Brand – This field is used as a reference for the product.
Type of Goods – A reference for the product used to help maintain the Hierarchy of the Product.
Group - A reference for the product used to help maintain the Hierarchy of the Product.
Sub Group – Like “Type of Goods” and “Group”, “Sub Group” is used to maintain the products hierarchy when looking through the Ecommerce site however unlike the aforementioned two it is not mandatory.
Colour – This field will contain the information about a products colour, it may also contain the products colour as a Hex code. See Colour Article for more information.
Size – A products size, this information will be pulled from the backend systems if it is applicable.
Size Grouping – This field is only applicable when dealing with clothing/apparel, this will be used to define whether an item would be Tall, Medium or short.
Configuration – This is used for whether or not a product has variations, see Generic Code for more information. An Example for the use of this system would be for whether this is the left or right handed version of a door.
Tax Code – A tax code for the product will be pulled from a backend system, however how the Tax rate is utilized will be set up and stored in the Ecommerce site itself. See Pricing for more information.
Product trade price – This pricing will be imported Via the API; this will be the products base pricing excluding any VAT.
Cost Price – This price will be pulled from the backend system.
Retail Price – This will be used for the RRP and will be displayed on the webpage’s calculations, See Pricing for more information.
Sales unit – This field refers to how many are logged as in stock in the backend system and what the item is sold in, i.e. each/ EA, kilo’s or litres.
Case Size – This refers to how many of the product are sold in a single pack/unit.
Height – Auto filled from the backend, refers to the dimensions of the product if applicable.
Width - Auto filled from the backend, refers to the dimensions of the product if applicable.
Length - Auto filled from the backend, refers to the dimensions of the product if applicable.
Volume - Auto filled from the backend, refers to the dimensions of the product if applicable.
Weight - Auto filled from the backend, refers to the dimensions of the product if applicable.